Why is a Formal Onboarding Process Important?

Blog posts having to do with payroll.

Why is a Formal Onboarding Process Important?

Does your business have a well-designed onboarding protocol?

If you don’t, you’re not alone. Like most business owners, you have a lot of things on your plate. Onboarding isn’t always top of mind. In many organizations, it consists of a short orientation meeting followed by reams of forms for the new hire to complete.
After that, the new employee
is sent to their manager for training.

Maybe it’s time to improve your on boarding protocol. You have much to gain.

A well-designed onboarding process has many benefits:

  • Employees hit the ground running 
  • Employees are more productive
  • Employees develop better time and attendance habits
  • Increased company unity
  • Lower employee turnover

“When employees go through structured onboarding, they are 58% more likely to remain with the organization after three years.” 

What can onboarding include?

  • Workplace tour
  • Orientation
  • Company policies and procedures
  • Time and attendance instructions
  • Payroll instructions
  • Benefits enrollment

Please note that we didn’t include training. We are focusing solely on onboarding tasks that are common to most industries.

Some companies are using employee onboarding software to automate some of the tasks. Instead, employees are directed to the company onboarding website before their first day onsite. In the onboarding portal, they are given an introduction. They are introduced to policies and procedures. They are able to fill out the necessary forms.

The advantages of advance online onboarding:

  • Employees can take their time to fully absorb the material
  • Employees don’t feel pressured to complete it quickly because a supervisor is waiting
  • It saves admin costs
  • Managers can track progress

Note: Employers are required by law to pay employees for time spent onboarding and training.


Workforce management systems simplify onboarding. Centralized document management simplifies the process for new hires and admin staff. Document confirmation validates completion. Administrators can easily edit documents. Digital files save money and reduce the environmental impact.

Genesis PPG’s Workforce Ready HCM is a unified workforce management portal that includes automated employee onboarding.

Genesis PPG offers Workforce Ready HCM, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and organization.

We have added onboarding, benefits enrollment, performance reviews, and employee engagement! Workforce Ready HCM is created for busy employers who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs