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Lower Payroll Costs With a Biometric Time Clock

Many business owners think biometric time clocks cost too much for the average server message block. Actually, this misconception is far more expensive. It prevents business owners from getting one. It is the lack of a biometric time clock that increases the cost of doing business.

Why? Any other type of punch in device is susceptible to errors. Sloppy employee timekeeping inflates labor expenses in numerous ways.

  1. Employee Wage Theft Costs You
  • Employees punching in before their authorized shift start time
  • Workers punching out after their authorized shift end time
  • Workers failing to clock out for unpaid breaks and meals
  • A worker punching in for another employee who is not working (This worker may end up coming in late or not show up at all)

If you think this is not happening at your business, you must believe that your employees are somehow different than other workers. The truth is that study after study verifies that wage theft is pervasive among hourly employees.

When you are paying wages for time not actually worked, you are losing income. And your payroll budget is probably already your biggest expense.

  1. Human Error Also Costs You
  • Workers unable to recall previous shift times when filling out a time card several days later
  • Supervisors making math errors when reconciling time cards
  • HR managers miscalculating accruals
  • Data entry mistakes when entering employee hours in the payroll system

How Much Are You Losing?

Studies by the American Payroll Association and other industry experts are sobering. They estimate that the amount of time employers overpay workers ranges from two to four hours a week per staff member. For our example, let’s assume that you are paying an extra three hours a week per staff member. If your average hourly wage is $10, and you have 30 employees, the grand total is $46,800 dollars in extra wages each year.

What biometric clock is best for your organization? Call Genesis PPG today and we’ll help you find the perfect one so you can pay less for labor next month. Genesis PPG offers Workforce Ready, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and organization. Workforce Ready includes Time and Labor, and HCMtoGO mobile app. We’ve added onboarding, benefits enrollment, performance reviews, and employee engagement! Workforce Ready is designed for busy employers like you, who need to streamline scheduling, automated time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

7 Good Reasons Subcontractors Should Use A Time Tracking App

Mobile time tracking apps are gaining ground as the de facto standard for time tracking. Managing subcontractors can be a logistics hassle. The right mobile time tracking app can make all the difference.

Here are 7 good reasons to download the HCMtoGo app:

1: Payroll Accuracy

Mobile time tracking apps are more accurate, and allow for direct data import for payroll. The number of potential problems you can avoid in payroll processing

is considerable. From poor handwriting to bad math, paper time cards foster errors from the start. This can create costly errors that sap time and profit from your productivity.

Accuracy in payroll is critical. Automated time tracking with a mobile app will save you time and trouble.

2: Real-time Recording

Mobile time tracking is the ultimate in convenience for employees. They are also a real time-saver for managers. Real-time recording provides up-to-the-minute reports possible.

Managers will know about overtime problems before they happen. Instant alerts can warn of overtime problems before they happen. Employees can see updated date to make decisions on shift swapping.

Mobile time tracking apps help generate reliable data that you can trust. They also help reduce records disputes and payroll errors.

Employees find them more convenient and easier to use. Managers enjoy accurate time and attendance records without the hassles.

3: Increased Profitability

With mobile time tracking, managers can keep a close eye on expenses. Time and attendance is a major expense for most projects. Tracking these costs is critical to effective management.

Overtime alerts, real-time tracking and tools for analysis give your managers unprecedented oversight. Automation can reduce the burden of monitoring and saves time and money.

Mobile time tracking apps increase manageability and renew focus on cost savings.

4: Accurate Data Recording

Mobile time tracking makes it possible to generate future-looking reports. These can be a big help in predicting expenses. Accurate data is the key, and mobile tracking apps are the way to get it.

While it is possible to create reports from traditional time cards, it takes a lot of extra time. There is also the possibility of human error.

Mobile time tracking allows companies to compile data with ease. Managers can generate reports with the click of a button. Data collection is automated. The result is better, more accurate data that helps you establish the true costs of a project.

5: Record of Work

Accurate and reliable records are important in the event of an audit. They can also be critical in a dispute about payroll accuracy.

With mobile time tracking, employees are prompted to record breaks and meal times. This helps generate a reliable history of work time to the minute. Error tracking and intelligent clocking help avoid mistakes or missed punches.

With complete, accurate and reliable records, employee disputes are minimized. Audit-ready records mean you are prepared for any scrutiny, and in most cases are protected from accusations.

An accurate and reliable record of work will help your company avoid compliance and legal troubles in the future.

6: Accountability

Mobile time tracking enforces accountability.

Subcontractors are able to punch in and punch out from any location. This means there are no more excuses for missing time cards or missed punches.

Subcontractors are empowered to track their own time. They share responsibility for generating accurate and reliable data. This helps generate accountability for time and attendance tracking.

7: Win Win

Your business will benefit by adding mobile time tracking to your subcontractor management. Subcontractors will also benefit from added convenience and accuracy. Mobile time tracking apps from Workforce Ready offer a world of convenience and accuracy. Your business can be more profitable. Give us a call today and find out more about how easy it is to get up and running with mobile time tracking for your subs.

Six Payroll Problems To Keep In Mind

It is no secret that 20% of small businesses fail their first year. Payroll mistakes are the primary reason. Getting a grip on your payroll can ease cash flow and help keep your company afloat. As it turns out, payroll is critical. Payroll is also dependent on other systems that you need in place to make sure everything is running smooth. Here are six payroll problems you need to consider as you move your business forward: One: Human Error. Humans make mistakes. Employees enter incorrect hours on time sheets. Time cards get lost. Employees forget to clock out. Supervisors fail to track overtime. Human Resources managers make data entry mistakes. Employees do, too. If simple human error was isolated, the problem wouldn’t be such a concern. Human error, however, often causes a domino effect and can cause trouble down the road. Automated time and attendance can help reduce or even eliminate opportunities for human error to affect your payroll. Two: Missed Deadlines. For most small businesses, payroll comes too often, too fast. If you are the typical small business owner, you spend your week worrying about pleasing customers. Operational demands often come as an afterthought and are the reason we spend late nights at work. Payroll deadlines simply can’t be missed. There are penalties to be paid if you do, and not all of them financial. There are also federal, state, and local tax filing deadlines to worry about. Automation can help you save a lot of time in preparation for payroll. Automated time and attendance, advanced scheduling, and payroll integration are key. It also helps to have a good payroll company to back you up and take the burden. Three: Compliance. Compliance is a big issue that is often forgotten. It isn’t simple, and it requires constant vigilance. Laws change and new regulations are popping up all the time. Compliance with the Fair Labor Standards Act (FLSA) is the most common area of trouble for small business.   Affordable Care Act (ACA) regulations need to be considered. Healthcare providers will be burdened with Payroll Based Journaling requirements. The list goes on. And on. And on. It helps to be running your time and attendance, scheduling and payroll on a system that is up to date. Automated payroll and time-keeping will help alleviate most of the concern. Four: Preparing For Audits and Legal Challenges No one likes an audit, and few business owners think about them until they occur. Preparing for an audit can steal a lot of time from your focus. Preparing for an audit without good records can be terrifying. Preparing for an audit should be a matter of automation. When you use modern time and attendance tracking and payroll integration, your records are always ready. Our time and attendance software runs in the cloud, so backups are off site and available 24/7. Audits no longer need be a frightening event. Five: Improper Employee Classifications. Incorrect employee classification is a common payroll pitfall. It’s amazing that this is a common reason for business failure, but it is. The three critical classifications are:
● independent contractor, ● hourly non-exempt, and ● salaried exempt. The “exempt” refers to overtime protections. Non-exempt employees earn overtime when they work more than 40 hours a week. Exempt employees don’t earn overtime.
Improper classification of an employee can result in fines or non-compliance penalties. Employees might not receive credit for the right pay scale, resulting in a short paycheck. Employee classifications are a thing of the past with our advanced time and attendance software. We can help you get things set up so tracking employee classifications is fully automated. We can even integrate with payroll so records are reliable. Six: Cash-flow. Cash-flow can sink your business quickly. Many of the problems we have discussed have roots in cash flow. When funds are low, owners and managers can become desperate. Scheduling and time and attendance can have a huge impact on cash flow. Unplanned overtime can sink a business without you even knowing. Over staffing can drain your budget when income doesn’t match the resources. Workforce management software with integrated scheduling can help you avoid these problems. Efficient time and attendance management can help you shave time and increase productivity. With workforce management software doing the heavy lifting, you can optimize your cash flow.

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