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Why is a Formal Onboarding Process Important?

Does your business have a well-designed onboarding protocol?

If you don’t, you’re not alone. Like most business owners, you have a lot of things on your plate. Onboarding isn’t always top of mind. In many organizations, it consists of a short orientation meeting followed by reams of forms for the new hire to complete.
After that, the new employee
is sent to their manager for training.

Maybe it’s time to improve your on boarding protocol. You have much to gain.

A well-designed onboarding process has many benefits:

  • Employees hit the ground running 
  • Employees are more productive
  • Employees develop better time and attendance habits
  • Increased company unity
  • Lower employee turnover

“When employees go through structured onboarding, they are 58% more likely to remain with the organization after three years.” 

What can onboarding include?

  • Workplace tour
  • Orientation
  • Company policies and procedures
  • Time and attendance instructions
  • Payroll instructions
  • Benefits enrollment

Please note that we didn’t include training. We are focusing solely on onboarding tasks that are common to most industries.

Some companies are using employee onboarding software to automate some of the tasks. Instead, employees are directed to the company onboarding website before their first day onsite. In the onboarding portal, they are given an introduction. They are introduced to policies and procedures. They are able to fill out the necessary forms.

The advantages of advance online onboarding:

  • Employees can take their time to fully absorb the material
  • Employees don’t feel pressured to complete it quickly because a supervisor is waiting
  • It saves admin costs
  • Managers can track progress

Note: Employers are required by law to pay employees for time spent onboarding and training.

Workforce management systems simplify onboarding. Centralized document management simplifies the process for new hires and admin staff. Document confirmation validates completion. Administrators can easily edit documents. Digital files save money and reduce the environmental impact.

Genesis PPG’s Workforce Ready HCM is a unified workforce management portal that includes automated employee onboarding.

Genesis PPG offers Workforce Ready HCM, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and organization.

We have added onboarding, benefits enrollment, performance reviews, and employee engagement! Workforce Ready HCM is created for busy employers who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs

Lower Payroll Costs With a Biometric Time Clock

Many business owners think biometric time clocks cost too much for the average server message block. Actually, this misconception is far more expensive. It prevents business owners from getting one. It is the lack of a biometric time clock that increases the cost of doing business.

Why? Any other type of punch in device is susceptible to errors. Sloppy employee timekeeping inflates labor expenses in numerous ways.

  1. Employee Wage Theft Costs You
  • Employees punching in before their authorized shift start time
  • Workers punching out after their authorized shift end time
  • Workers failing to clock out for unpaid breaks and meals
  • A worker punching in for another employee who is not working (This worker may end up coming in late or not show up at all)

If you think this is not happening at your business, you must believe that your employees are somehow different than other workers. The truth is that study after study verifies that wage theft is pervasive among hourly employees.

When you are paying wages for time not actually worked, you are losing income. And your payroll budget is probably already your biggest expense.

  1. Human Error Also Costs You
  • Workers unable to recall previous shift times when filling out a time card several days later
  • Supervisors making math errors when reconciling time cards
  • HR managers miscalculating accruals
  • Data entry mistakes when entering employee hours in the payroll system

How Much Are You Losing?

Studies by the American Payroll Association and other industry experts are sobering. They estimate that the amount of time employers overpay workers ranges from two to four hours a week per staff member. For our example, let’s assume that you are paying an extra three hours a week per staff member. If your average hourly wage is $10, and you have 30 employees, the grand total is $46,800 dollars in extra wages each year.

What biometric clock is best for your organization? Call Genesis PPG today and we’ll help you find the perfect one so you can pay less for labor next month. Genesis PPG offers Workforce Ready, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and organization. Workforce Ready includes Time and Labor, and HCMtoGO mobile app. We’ve added onboarding, benefits enrollment, performance reviews, and employee engagement! Workforce Ready is designed for busy employers like you, who need to streamline scheduling, automated time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

7 Good Reasons Subcontractors Should Use A Time Tracking App

Mobile time tracking apps are gaining ground as the de facto standard for time tracking. Managing subcontractors can be a logistics hassle. The right mobile time tracking app can make all the difference.

Here are 7 good reasons to download the HCMtoGo app:

1: Payroll Accuracy

Mobile time tracking apps are more accurate, and allow for direct data import for payroll. The number of potential problems you can avoid in payroll processing

is considerable. From poor handwriting to bad math, paper time cards foster errors from the start. This can create costly errors that sap time and profit from your productivity.

Accuracy in payroll is critical. Automated time tracking with a mobile app will save you time and trouble.

2: Real-time Recording

Mobile time tracking is the ultimate in convenience for employees. They are also a real time-saver for managers. Real-time recording provides up-to-the-minute reports possible.

Managers will know about overtime problems before they happen. Instant alerts can warn of overtime problems before they happen. Employees can see updated date to make decisions on shift swapping.

Mobile time tracking apps help generate reliable data that you can trust. They also help reduce records disputes and payroll errors.

Employees find them more convenient and easier to use. Managers enjoy accurate time and attendance records without the hassles.

3: Increased Profitability

With mobile time tracking, managers can keep a close eye on expenses. Time and attendance is a major expense for most projects. Tracking these costs is critical to effective management.

Overtime alerts, real-time tracking and tools for analysis give your managers unprecedented oversight. Automation can reduce the burden of monitoring and saves time and money.

Mobile time tracking apps increase manageability and renew focus on cost savings.

4: Accurate Data Recording

Mobile time tracking makes it possible to generate future-looking reports. These can be a big help in predicting expenses. Accurate data is the key, and mobile tracking apps are the way to get it.

While it is possible to create reports from traditional time cards, it takes a lot of extra time. There is also the possibility of human error.

Mobile time tracking allows companies to compile data with ease. Managers can generate reports with the click of a button. Data collection is automated. The result is better, more accurate data that helps you establish the true costs of a project.

5: Record of Work

Accurate and reliable records are important in the event of an audit. They can also be critical in a dispute about payroll accuracy.

With mobile time tracking, employees are prompted to record breaks and meal times. This helps generate a reliable history of work time to the minute. Error tracking and intelligent clocking help avoid mistakes or missed punches.

With complete, accurate and reliable records, employee disputes are minimized. Audit-ready records mean you are prepared for any scrutiny, and in most cases are protected from accusations.

An accurate and reliable record of work will help your company avoid compliance and legal troubles in the future.

6: Accountability

Mobile time tracking enforces accountability.

Subcontractors are able to punch in and punch out from any location. This means there are no more excuses for missing time cards or missed punches.

Subcontractors are empowered to track their own time. They share responsibility for generating accurate and reliable data. This helps generate accountability for time and attendance tracking.

7: Win Win

Your business will benefit by adding mobile time tracking to your subcontractor management. Subcontractors will also benefit from added convenience and accuracy. Mobile time tracking apps from Workforce Ready offer a world of convenience and accuracy. Your business can be more profitable. Give us a call today and find out more about how easy it is to get up and running with mobile time tracking for your subs.

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